Run your pub.
Lose the paper.
PubPpl is an AI-first app that turns photos and voice into live operational records — while staff are working.
We hate pub software.
Our team has worked in, owned, and managed freehouses, tied pubs, managed houses, and operator-led groups — and every system we used made the job harder for the people actually doing it.
Pubs still run on paper because, in the moment, paper works better than software. When you're busy, hands-on, and under pressure, forms and logins get in the way.
That's why we built PubPpl.
PubPpl is an AI-first app that turns photos and spoken updates into clean, live operational data. It works alongside your EPOS and accounting systems to capture the things they miss — without adding admin or training burden.
No forms.
No spreadsheets.
No bullshit.
Staff just record what's happening using photos or voice. PubPpl handles the admin — producing accurate records you can actually use for compliance, training, payroll, and day-to-day control of stock, cash, rotas, and incidents.
It's software designed for how pubs really work: busy, practical, and under pressure.
Mission
To eliminate paperwork from pub operations by turning real-world activity into usable data — without slowing staff down.
Start with what you already have
No setup. No consultants. No rebuilding your pub in software. Take photos of your existing rotas, handbooks, cellar sheets, logs, and checklists. PubPpl uses AI to turn them into live, structured records instantly — visible to the right people, on mobile or desktop. Nothing to retype. Nothing to redesign. You're live from day one.
Log drinks in, bottling up, wastage, prize giveaways, machine refills, till counts, and incidents using photos or voice — no forms to learn. If it used to be written down, it can now just be shown or said.
Built for work that doesn't stop
Pubs don't pause so someone can fill in a form. PubPpl lets staff record what's happening while they're working — by speaking or taking a photo — and sorts the admin out later. You get clean records. Staff don't get slowed down.
Staff & Rotas
Put the rota in once. Let people clock themselves in and out on their phones.
You see what actually got worked, without chasing messages or fixing timesheets after the fact.
Tasks & Checks
Cellar cleaning, daily jobs, weekly checks — the stuff that normally lives on scraps of paper.
With PubPpl, it gets logged as it's done, not ticked and forgotten.
One place everything ends up
Everything goes in once, then:
Check it on your phone · Pull it up on a laptop · Export it if someone asks for it · Share it when you need to. No folders. No guessing. No "where did that go?"
Put the rota in once. Let people clock themselves in and out on their phones.
You see what actually got worked, without chasing messages or fixing timesheets after the fact.
Cellar cleaning, daily jobs, weekly checks — the stuff that normally lives on scraps of paper.
With PubPpl, it gets logged as it's done, not ticked and forgotten.
Everything goes in once, then:
Check it on your phone · Pull it up on a laptop · Export it if someone asks for it · Share it when you need to. No folders. No guessing. No "where did that go?"
No-Paper Promise
If you use paper for it now, PubPpl can replace it.
If there's a form, log, or checklist you rely on that isn't already in the app, we'll build it for you for free.
That's our No-Paper Promise.
Testimonials
I love writing things down because it works and keeps things simple. Everything digital used to be a headache — until PubPpl. Now paper is harder than the alternative.
LicenseeIndependent Freehouse
We stopped chasing bits of paper and started trusting the numbers.
General Manager
If it used to live in a folder behind the bar, it now lives in PubPpl — and actually gets filled in.
Pub Operator
Simple weekly pricing.
No contracts. No per-staff charges. Cancel anytime.
Starter
So you can test the waters.
£1.99 / week
- Machine Collections & Refills
- Barring & security logs
- Till, safe and cash counts
- Bottling up
- Drinks In
Standard
For small pubs getting organised.
£5 / week
- Everything in Starter
- Rotas & Clocking In/ Out
- Wastage & Giveaways
- Receipts & Expenses
- Staff Activity Feed & Dashboards
- Live Employee Handbooks
Pro
For pubs that want full operational control.
£10 / week
- Everything in Starter + Standard
- Stock counts & Goods In/ Out
- Bingo, Quiz & Fixtures
- Payroll
- Training & Development
Frequently asked questions
Is PubPpl tied to a specific EPOS system?
No. PubPpl runs alongside your EPOS and focuses on what EPOS systems usually miss.
Do you charge per staff member?
No. Add as many staff as you like.
Can staff access it on their phones?
Yes. PubPpl is designed mobile-first for real pub workflows.
What happens if I stop paying?
Your data remains safe and accessible in read-only mode.
Is there a contract?
No contracts. Weekly billing, cancel anytime.
Who built this?
People who actually run pubs — and were fed up with paper, guesswork, and missing information.